Hotel & Travel
You DO NOT need to make hotel reservations. Once you have registered, Kaley Millan at the National Office will make hotel reservations based on your registration form. You will receive an email one week prior to arrival containing your hotel reservation information and all details for the weekend. If you have questions regarding your hotel reservation, please contact Kaley Millan at kmillan@pancan.org.
Westdrift Manhattan Beach
1400 Parkview Avenue
Manhattan Beach, CA 90266
Tel: 310-263-8671
Hotel Check-In
Hotel check-in is at 4 p.m. Should you arrive early, the hotel will store your luggage and notify you when your room is ready. At that point, you will return to the front desk to properly check in, and then you can take your luggage to your room. After arriving, please visit us at check-in.
Hotel Check-Out
Hotel check‐out is noon on Sunday. The hotel can secure your luggage at the Bell Desk. If needed, bring your luggage to the Bell Desk after you check out of the hotel Sunday morning.
Lodging Expenses
The Pancreatic Cancer Action Network will cover the cost of the hotel room ($200 per night) for three nights for all invited participants (based on a shared room with one other participant). If you room with another participant, you will NOT be required to pay for the three nights of hotel accommodations.
All participants who choose to room alone or with a non-Volunteer Leadership Summit invitee will be required to pay $100 per night plus tax (approximately 10% - subject to change) to cover the cost of the other half of the room. You must pay this portion to the hotel at the time of check-out.
If you are interested in extending your stay at Westdrift Manhattan Beach and plan to arrive before Thursday, Aug. 15, or depart after Sunday, Aug. 18, please email Kaley Millan at kmillan@pancan.org to secure the $200 plus tax hotel rate. Please note that this special rate is only available beginning Wednesday, Aug. 14, and ends on Monday, Aug. 19, and is based on availability. You will be required to pay the hotel for the additional nights at check-out.
All Volunteer Leadership Summit participants will be required to provide a credit card upon arrival for all room incidental charges. A hold may be placed on your card account for the full anticipated amount to be owed to the hotel, including estimated incidentals through your day of check-out. The hold may not be released for 72 hours from the date of check-out or longer at the discretion of your card issuer. If this is an issue, please contact your staff partner.
Basic internet access is complimentary in your guestroom. There will be no internet service in the meeting rooms for personal use.
Air Travel
PanCAN is pleased to provide air travel for all volunteers invited to Volunteer Leadership Summit 2019. In order to secure the best prices and save money for the organization's mission, it is imperative that you reserve your air travel as soon as possible and abide by the deadlines listed below.
Deadlines
Please make note of these important deadlines.
Registration: Friday, June 21, 2019
Flight: Friday, June 28, 2019
Booking Your Flight
Once you have registered, you will receive a confirmation email with instructions for booking your air travel. If you do not receive a confirmation email within 24 hours, please contact your staff partner. Stacey Lubliner at Travel Edge will book your travel accordingly. If you would like to travel with another attendee, please discuss it before contacting Stacey Lubliner at Travel Edge, and if possible, contact her together.
ARRIVAL: All participants must arrive at the Westdrift Manhattan Beach on Thursday, Aug. 15. Onsite check-in is available Thursday, Aug. 15, from 3 – 6 p.m. and Friday, Aug. 16 from 7:30 – 8:30 a.m. Members of the Volunteer Advisory Council (VAC) will need to arrive no later than Wednesday evening, Aug. 14, because of a special VAC Session on Thursday, Aug. 15. Please book your travel accordingly. Sessions will begin Friday morning, and your attendance is required at all sessions. For more information on your specific arrival time, please refer to your email invitation or contact your staff partner.
DEPARTURE: Volunteers can depart for the airport at any time on Sunday.
PanCAN will not reimburse for airline baggage fees. These fees are subject to change and can be found on each airline's website.
Flight Cancellation Policy
- Tickets are non-transferrable and, once issued in your name, can only be used by you.
- If you need to cancel your participation at PanCAN's Volunteer Leadership Summit, you will be responsible for reimbursing the organization for the full cost of your flight within 30 days of cancellation.
- Once the flight has been cancelled, you will receive an airline credit. In most cases, you will have a full year from the date of purchase to use the ticket as you choose (though most airlines will deduct a change fee from the value when you re-book).
- You must notify Stacey Lubliner, our travel agent at Travel Edge, to cancel your flight.
- If the flight is not cancelled before your flight date, your ticket will become null and void.
- You will also need to contact your staff partner to cancel your participation, so your hotel reservation can be cancelled as well.
Ground Transportation
Transportation to Hotel from Airport
The Westdrift Manhattan Beach is a quick ride from Los Angeles International Airport. PanCAN will not provide reimbursement for ground transportation to and from the airport. We do encourage carpooling with others arriving/departing around the same time. For volunteers flying in and renting a car, we are unable to cover the cost of a rental car or overnight parking as well.
Hotel Address:
Westdrift Manhattan Beach
1400 Parkview Avenue
Manhattan Beach, CA 90266
Tel: 310-263-8671
Driving to Hotel
For volunteers who plan to drive instead of fly, PanCAN will cover the cost of overnight parking at the hotel, as well as mileage at the 2019 mileage rate. Visit the hotel website for detailed driving directions. Please contact your staff partner in order for us to calculate the total cost of your trip.
Thank you to
